KwikTech IT Services Ltd
Legal

Privacy Policy

Last updated: July 27, 2026

1. Introduction

KwikTech IT Services Ltd(“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, interact with our services, or communicate with us.

This Privacy Policy applies to how we access our website (www.kwiktech.uk) (“Website”) and outlines how we collect, use, store, and protect your personal data.

This Privacy Policy applies to all users who interact with our Website and any related services where we act as a data controller. We ensure that any personal data collected is processed in compliance with applicable privacy and data protection laws, including but not limited to the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, the EU General Data Protection Regulation (GDPR) where it applies, and the California Consumer Privacy Act (CCPA).

By using our Website, you acknowledge that you have read and understood this Privacy Policy. Your continued use of the Website signifies your acceptance of the terms outlined here. If you do not agree with this Privacy Policy, please refrain from using our services.

If you have any questions or concerns regarding this Privacy Policy, you can contact us at hello@kwiktech.uk.

2. Scope of This Privacy Policy

This Privacy Policy explains how KwikTech IT Services Ltd collects, processes, stores, and protects your personal data when you interact with our Website. It covers the following key areas:

  • Use of Cookies ‐ How we use cookies and similar tracking technologies on our Website.
  • Data Collection ‐ The types of personal data we collect and the methods we use to collect it.
  • Use of Information ‐ How we process and utilize your personal information.
  • Data Sharing & Disclosure ‐ Circumstances under which we may share your data with third parties.
  • Data Retention ‐ How long we retain your personal data and the criteria used to determine retention periods.
  • Third-Party Links ‐ Information about links to external websites that are not governed by this Privacy Policy.
  • Anonymous Data Collection ‐ How we may collect and use non-identifiable information.
  • Data Security ‐ The measures we take to protect your personal data from unauthorized access, disclosure, or misuse.
  • International Data Transfers ‐ How we handle cross-border data transfers.
  • User Rights & Choices ‐ Your rights regarding access, correction, deletion, and control over your personal data.
  • Contact & Complaints ‐ How you can reach out with questions, feedback, or complaints regarding this Privacy Policy.
  • Policy Updates & Notifications ‐ How we update this Privacy Policy and notify you of significant changes.

3. When This Privacy Policy Applies

This Privacy Policy applies to your interactions with KwikTech IT Services Ltd, including:

  • Your use of our Website www.kwiktech.uk and any other online services operated by us where this Privacy Policy is displayed.
  • Your engagement with our services, including inquiries, consultations, and participation in our product engineering, digital transformation, AI, data, and marketing services.
  • Your communications with us, whether through contact forms, email, phone, or other direct interactions.
  • Any job applications or work-related engagements where personal data is involved.
  • Your supply of services to KwikTech IT Services Ltd when personal data is shared as part of business operations.
  • Any third-party data collection where your information is lawfully provided to us.

Additionally, this Privacy Policy covers any newsletters, publications, or other communications you subscribe to through our Website. Cookies and similar tracking technologies may be used to improve your experience.

4. Data We Collect

KwikTech IT Services Ltd collects and processes various types of personal data to provide and improve our services. Below is a breakdown of the categories of data we collect and how we obtain them.

4.1 Categories of Data We Collect

A. Personal Identification Information

We may collect personal details to identify or contact you, including:

  • Full Name
  • Company Name
  • Job Title/Role
  • Business Address
  • Email Address
  • Phone Number
  • Website URL

B. Technical & Usage Data

When you interact with our website, we automatically collect technical data about your device and browsing behavior, including:

  • IP Address
  • Browser Type & Version
  • Device Information (e.g., operating system, screen resolution)
  • Referral URLs (how you reached our site)
  • Pages Visited & Time Spent
  • Clickstream Data (navigation and interaction with our website)

C. Communication & Inquiry Data

If you contact us, submit a form, or subscribe to our services, we may collect:

  • Messages or inquiries sent via contact forms or emails
  • Customer support interactions
  • Newsletter subscriptions and preferences

D. Marketing & Advertising Data

We may collect data related to marketing interactions, including:

  • Marketing campaign engagement (email opens, clicks, etc.)
  • Opt-in and opt-out preferences for marketing communications
  • Feedback from surveys or promotional events

E. Cookies & Tracking Technologies

We set strictly necessary cookies to make the site work. We set nothing else unless you accept optional cookies when asked. With your consent, we collect:

  • Session Data (time spent on the site, interactions, preferences)
  • Behavioural Data (how users navigate and interact with our content), through Google Analytics 4 with IP anonymisation
  • Spam-protection signals, through Google reCAPTCHA Enterprise on our contact form. reCAPTCHA sets its own cookies and collects device and interaction data; it loads only if you accept optional cookies, and the form remains usable if you decline.

We do not use cookies for advertising, retargeting or personalised ads. A full list of the cookies we set, with their purpose and duration, is in our Cookie Policy.

4.2 How We Collect Data

We collect data in the following ways:

A. Directly from You

  • When you fill out forms on our website
  • When you contact us via email, phone, or other channels
  • When you subscribe to newsletters or request information
  • When you engage with our marketing campaigns

B. Automatically

  • When you visit our website, data is collected via cookies, analytics tools, and server logs.
  • When you interact with our emails or marketing materials.

4.3 Data We Do Not Collect

We do not collect or process the following types of sensitive data:

  • Biometric Data (fingerprints, facial recognition, voiceprints)
  • Health & Medical Data
  • Financial Information (credit card details, bank account numbers, etc.)
  • Political or Religious Beliefs
  • Children’s Data (we do not knowingly collect data from users under 16 years old)

5. Legal Basis for Processing Personal Data

KwikTech IT Services Ltd processes personal data based on the following legal grounds, ensuring compliance with applicable data protection laws.

5.1 Performance of a Contract

We collect and use personal data when it is necessary to enter into or fulfill a contract with you. This includes:

  • Providing product engineering, digital transformation, AI, data, and marketing services as requested.
  • Responding to inquiries and fulfilling service agreements.
  • Managing ongoing business relationships, including invoicing and customer support.
  • Facilitating participation in projects you have engaged us for.

5.2 Legitimate Interests

We process personal data when it aligns with our legitimate business interests, provided that it does not override your fundamental rights. This includes:

  • Marketing & Communication: Sending updates about KwikTech’s services, industry insights, and promotions (with opt-out options).
  • Fraud Prevention & Security: Protecting against unauthorized access, security threats, and fraud.
  • Service Personalization: Improving user experience by analyzing website interactions and preferences.
  • Operational Efficiency: Internal administration, analytics, and service enhancement.
  • Legal & Regulatory Reporting: Reporting potential security risks, criminal activities, or threats to public safety to competent authorities.

5.3 Compliance with Legal Obligations

We may be legally required to process your data for:

  • Regulatory Compliance: Adhering to applicable tax laws, employment regulations, and data protection requirements.
  • Government or Law Enforcement Requests: Responding to lawful requests or legal proceedings.
  • Contractual Record-Keeping: Maintaining necessary records for business transparency and compliance.

6. Data Storage & Sharing

At KwikTech IT Services Ltd, we are committed to safeguarding your personal data by implementing strict storage, security, and sharing protocols. This section explains where and how your data is stored, our security measures, and when data may be shared with third parties.

6.1 Data Storage

6.1.1 Storage Locations

Your data is securely stored on reputable cloud infrastructure providers that comply with industry-leading security standards.

6.1.2 Data Retention Period

We retain personal data only as long as necessary for:

  • Providing our services and fulfilling contractual obligations.
  • Meeting legal, regulatory, and tax requirements.
  • Protecting against fraud, security risks, and potential disputes.
  • Ensuring compliance with industry standards and responsible technology development.

Once data is no longer required, we securely delete or anonymize it. Users can request data deletion at any time by contacting hello@kwiktech.uk.

6.2 Security Measures

To protect your data from unauthorized access, loss, or misuse, we implement:

  • Encryption: Data is encrypted during transmission and at rest.
  • Access Controls: Only authorized personnel can access your data, with multi-factor authentication (MFA) in place.
  • Regular Security Audits: We conduct frequent audits to identify and mitigate potential vulnerabilities.
  • Firewalls & Intrusion Detection: Network security measures protect against cyber threats and unauthorized access.
  • Data Anonymization: Whenever possible, we use anonymized or aggregated data for analytics.

In the event of a data breach, we have a formal incident response plan, including user notification and regulatory reporting, as required by law.

6.3 Data Sharing

KwikTech IT Services Ltd does not sell your personal data to third parties. However, we may share your data under the following conditions:

6.3.1 Internal Sharing

Your data may be accessed by authorized KwikTech employees or contractors who need it to:

  • Provide support and services.
  • Manage internal business processes.
  • Deliver and improve client engagements.

All personnel handling personal data are bound by strict confidentiality agreements.

6.3.2 Sharing with Service Providers & Partners

We may share limited personal data with trusted third-party service providers to support our business operations, including:

  • Cloud storage & IT infrastructure providers for secure data storage.
  • Payment processors to handle transactions securely.
  • Marketing & analytics providers (e.g., Google Analytics) to improve user experience and outreach.

6.3.3 Legal & Compliance Sharing

We may disclose your data if required by law, such as:

  • Regulatory Compliance: To comply with legal obligations, court orders, or government requests.
  • Fraud Prevention & Security Risks: To detect and prevent fraudulent activities or cyber threats.
  • Protecting Rights & Safety: If necessary, to protect the rights, property, or safety of KwikTech IT Services Ltd, its users, or the public.

6.3.4 Business Transfers

If KwikTech IT Services Ltd undergoes a merger, acquisition, or sale, user data may be transferred to the new entity. We will ensure the acquiring party adheres to this Privacy Policy or provides equivalent data protection.

6.4 International Data Transfers

  • KwikTech IT Services Ltd primarily stores and processes data in India and the United Kingdom but may transfer data internationally to support global operations.
  • Where personal data leaves the United Kingdom - including transfers to our Indian entity - we rely on the UK International Data Transfer Agreement (IDTA), or the UK Addendum to the EU Standard Contractual Clauses, together with a transfer risk assessment.
  • You can request a copy of the safeguards we rely on by contacting us using the details in section 9.

7. Your Rights & Choices

KwikTech IT Services Ltd is committed to protecting your personal data and ensuring that you have control over how it is used. Under applicable data protection laws, you have several rights regarding your personal information. This section outlines those rights and how you can exercise them.

7.1 Your Rights

You have the right to:

7.1.1 Access Your Personal Data

  • Request a copy of the personal data we hold about you.
  • Receive details about how we process your data, including the purpose and any third parties involved.

7.1.2 Correct or Update Your Information

  • Ensure that the personal data we hold is accurate, complete, and up to date.
  • Notify us of any changes or errors so we can correct them.

7.1.3 Request Erasure of Your Data

  • Ask us to delete your personal data when it is no longer necessary for the purpose it was collected.
  • Request deletion if you withdraw your consent and there is no other legal basis for processing.
  • Note: We may retain some information if required by law, for security, fraud prevention, or business continuity.

7.1.4 Data Portability

  • Request a structured, commonly used, and machine-readable copy of your personal data.
  • Ask us to transfer your data to another service provider where technically feasible.

7.1.5 Restrict or Object to Processing

  • Object to our processing of your personal data for marketing purposes or legitimate interests.
  • Request that we temporarily suspend processing while we verify the accuracy of your data or assess an objection.

7.1.6 Withdraw Consent at Any Time

  • If you have given consent for certain data processing (e.g., marketing communications), you can withdraw it at any time.
  • This will not affect processing that occurred before withdrawal.

7.2 How to Exercise Your Rights

You can exercise any of these rights by contacting us at:

📧 Email: hello@kwiktech.uk

When making a request, please provide:

  • Your full name and contact details.
  • A clear description of the right you wish to exercise.
  • Any relevant details to help us process your request efficiently.

We may need to verify your identity before fulfilling your request. If we cannot comply due to legal or regulatory reasons, we will inform you of the reason.

7.3 Opting Out of Marketing Communications

  • You can unsubscribe from our emails by clicking the “Unsubscribe” link in our messages.
  • You can also contact us directly to request removal from marketing lists.

Even if you opt out of marketing, we may still send service-related communications (e.g., transaction confirmations, security alerts).

7.4 Limitations & Exceptions

We may decline requests where:

  • We are legally required to retain certain information.
  • The request is excessive, unfounded, or repetitive.
  • The data is anonymized and cannot be linked to an individual.

8. Changes to This Privacy Policy

KwikTech IT Services Ltd may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or technological advancements. We expect most updates to be minor, but significant changes may also occur.

8.1 How We Notify You of Changes

  • All updates will be posted on this page with the “Last Updated” date at the top.
  • If we make material changes that impact your rights or how we process your data, we will provide a more prominent notice, such as sending an email notification (if we have your contact details) or displaying a notice on our website or within our services.

8.2 Reviewing This Policy

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your data. Your continued use of our services after an update indicates your acceptance of the revised policy.

9. Contact & Complaints

KwikTech IT Services Ltd is the data controller for the personal data described in this policy. You can reach us about anything in it - including a request to exercise the rights in section 7 - at:

  • Email: hello@kwiktech.uk
  • Post: 27 Old Gloucester Street, London, United Kingdom, WC1N 3AX

Please mark privacy requests clearly so we can route them promptly. We aim to acknowledge within five (5) business days and to respond substantively within thirty (30) days. Where a request is complex we may extend this, and will tell you why within the initial thirty-day period. We do not charge a fee for a first request.

9.1 Complaints

If you are unhappy with how we have handled your personal data or a request, please contact us first so we can try to put it right. You also have the right to complain directly to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection, at ico.org.uk. You are not required to raise the matter with us before complaining to them.

10. General Disclaimers

KwikTech IT Services Ltdprovides its website and services on an “as-is” and “as available” basis, without any express or implied warranties, including but not limited to merchantability, fitness for a particular purpose, non-infringement, or accuracy of information.

10.1 Limitation of Liability

To the fullest extent permitted by law, neither KwikTech IT Services Ltd nor its affiliates, employees, agents, contractors, or representatives shall be liable for any losses, damages, or claims arising from or related to your use of our website and services, including but not limited to:

  • Direct, indirect, or consequential damages
  • Loss of data, income, profits, business opportunities, or reputation
  • Loss of or damage to property
  • Third-party claims related to your use of our services

KwikTech IT Services Ltd does not guarantee that the content, functionality, or services provided on the website are accurate, complete, or up-to-date. You acknowledge that you use our website at your own risk.

10.2 Internet & Service Provider Charges

You are responsible for any internet service provider fees, mobile data charges, or other telecommunication costs incurred while accessing our website or services.

10.3 Legal Compliance

This disclaimer does not exclude or limit any liability that cannot be legally excluded under applicable laws. If any provision in this section is found to be unenforceable, the remaining provisions shall continue in full force and effect.

For any concerns regarding this disclaimer, please contact us at hello@kwiktech.uk.